Request deadline: 21 January 2026

Townhall meetings offer an active discussion platform that is open to all interested conference participants on-site in Vienna and online. At Townhall meetings, information is shared on new initiatives or opportunities of interest to a wide range of disciplines. This is often followed by an open discussion on the matter raised. Townhall meetings are non-commercial, and therefore cannot be organized by commercial enterprises. Townhall meeting topics should not compete with or duplicate that of scientific sessions, and cannot be used for session extension.

Any registered on-site participant may organize a Townhall meeting, which is subject to approval by the Programme Committee Co-Chairs. Townhall meetings are open to registered conference participants and will take place Monday–Friday from 19:00 to 20:00 in lecture rooms of the congress centre, with hybrid capacity enabled by Zoom meetings. Upon acceptance, the respective meeting will appear in the programme as a session. Conveners can then add public information to their Townhall meeting using the convener tools. For those tuning in virtually, a Zoom link will become available in the Townhall meeting programme 15 minutes prior to the session’s start.

Townhall meeting organizers are responsible to clear the room at 20:00. Subsequent receptions are subject to approval by EGU. The costs for catering and space rental after 20:00 must be borne by the Townhall meeting organizers. Please contact Copernicus Meetings to request catering and indicate the title of your Townhall meeting, the time, and the location you would like to have catering.