Welcome to the EGU General Assembly, 2026 to be held from 3–8 May 2026! Every year around 20,000 researchers from the full spectrum of subject specialisms covered by our 22 scientific divisions and beyond come together in Vienna, Austria, and online to share and debate critical cutting edge scientific discoveries. Run by the European Geosciences Union (EGU) in partnership with our conference provider Copernicus Meetings, the meeting aims to provide a unique and supportive space for researchers to come together to discuss their work, build collaborations and share new ideas in a transparent and inclusive environment. Through promoting open access to our participants and continuing to evolve our new hybrid meeting model, EGU aspires to foster a community of researchers confidently equipped with the tools, networks, and support to address our world’s biggest questions and challenges.
In this section you can find information to help you attend the EGU26 General Assembly, either in Vienna, or online, including our General Assembly rules of conduct, information about the venue, accommodation, and catering options, how to access financial support and waivers, how to get a letter of invitation, the EGU’s steps towards accessibility and inclusion at the meeting, and information about our free childcare service.
You will also be able to find the full programme here when it is available and the full details for registration, costs for the various tiers, and ways to engage with the meeting.
Do not forget that the meeting goes far beyond just the scientific sessions; any participant can also organize a Townhall Meeting or Splinter Meeting, take part in the Art-Science activities at the meeting, interact with the teachers participating in the GIFT training or organize a social event through our pop-up networking event scheduler!
If you have any questions, please reach out and ask, the EGU staff and our conference team at Copernicus are here to support you.
Meeting format
The EGU General Assembly in 2026 will combine the best of long-established, traditional presentation and networking formats, while continuing to support hybridization and improving accessibility and inclusion for all of our participants. EGU26 will feature oral presentations, poster sessions, and the established PICO format for presenters on-site in Vienna as well as those presenting remotely.
Note: For remote session access, a corresponding Zoom link will appear in the programme 15 minutes prior to the session’s start.
EGU26 schedule
| Time block (TB) |
Time (CEST) |
| TB1 |
08:30–10:15 |
| AM Coffee break |
10:15–10:45 |
| TB2 |
10:45–12:30 |
| Lunch |
12:30–14:00 |
| TB3 |
14:00–15:45 |
| PM Coffee break |
15:45–16:15 |
| TB4 |
16:15–18:00 |
| Networking |
18:00–19:00 |
| Medal & Award lectures, evening events
|
19:00 & onward |
Oral presentations
All EGU26 oral sessions will be available for participants in a hybrid format (virtual and on-site). The hybrid function of the oral presentations will be delivered with Zoom meetings using lectern cameras and microphones. Oral sessions will be scheduled for a specific day and time block(s) in a lecture room in Vienna (simultaneously on Zoom), following the schedule.
- The duration of a regular (non-solicited) oral presentation is of 10 minutes (including questions), and authors are requested to keep time. Conveners can allocate a maximum of 10 presentations in one time block, with the option to use the remaining 5 minutes to introduce the session at its beginning.
- Authors of oral presentations are strongly recommended to upload supplementary materials for asynchronous discussion and possible revision during a 2-month period, from 23 March to 31 May 2026. During this commenting and discussion period, only registered attendees are granted access. Afterwards, supplementary materials are opened to the public through EGUsphere and distributed following the CC-BY License.
- A minimum of 24 hours prior to the oral session's starting time, authors have to upload their presentation file containing the slides. During upload of the live presentation file, the author can select whether the presentation is linked to and visible to registered conference participants on the session page alongside the abstract during the session’s scheduled time block(s) or not at all.
Scheduled oral sessions will proceed as follows:
- On-site authors use the lectern and its microphone to give their presentation. They forward their own slides from the presentation previously uploaded. The presentation runs on the lecture room computer connected to a projector and shared simultaneously in the Zoom meeting.
- Virtual authors will join the session through the Zoom meeting link. Once their presentation begins they will unmute themselves in order to speak to the on-site and the virtual attendees. Their previously uploaded presentation will be shared by the on-site conference assistant on the lecture room computer. The conference assistant will move the slides forward for the virtual speaker. The virtual speaker's camera feed is shown to the on-site attendees on the projector.
- On-site attendees engage with all presentations on the screen inside the lecture room. They can propose questions to the speaker (either virtual or on-site) moderated by a chairperson, using the in-room microphone.
- Virtual attendees engage with all presentations using the Zoom meeting operated from the lecture room computer. Virtual attendees will have a side-by-side view of either the on-site or virtual presenter and the presentation slides. They can ask questions through the Zoom chat. The session chairperson can repeat the questions, to be answered by on-site or virtual authors.
Poster presentations
All EGU26 poster sessions will be available for participants in a hybrid format (virtual and on-site). They will be scheduled on a specific day and time block(s), following the schedule below:
EGU26 poster schedule
| Time block (TB) |
Time (CEST) |
Poster phase |
| TB1 & TB2 |
08:30–12:30 |
On-site display time AM |
| TB1 or TB2 |
08:30–10:15 or 10:45-12:30 |
On-site attendance time AM |
| AM networking transition |
12:30–13:30 |
Take down of AM posters |
| Clean-up 1 |
13:30–14:00 |
Conference assistants discard remaining AM posters |
| TB3 & TB4 |
14:00-18:00 |
On-site display time PM |
| TB3 |
14:00-15:45 |
Virtual poster session time |
| TB3 or TB4 |
14:00– 15:45 or 16:15–18:00 |
On-site attendance time PM |
| PM networking transition |
18:00–19:00 |
Take down of PM posters |
| Clean-up 2 |
19:00–19:30 |
Conference assistants discard remaining PM posters |
- The posters are either presented on-site in Vienna or remotely, using the Zoom meetings platform.
- Authors of on-site posters are assigned a poster board number in a poster hall in Vienna, where they can fix their poster during the on-site display and attendance times on the day assigned to their session.
- Authors of virtual posters are assigned to a virtual poster session to take place during time block 3, TB3 (14:00–15:45 CEST) in Zoom, with a designated presentation slot.
- In order to support access by both on-site and online attendees to both on-site and virtual posters, authors of poster presentations are strongly recommended to upload supplementary materials for asynchronous discussion and possible revision during a 2-month period from 23 March to 31 May 2026. During this commenting and discussion period, only registered attendees are granted access. Afterwards, supplementary materials are opened to the public through EGUsphere and distributed following the CC-BY License. The supplementary material of a poster presentation does not have to be the poster layout itself, it can also be a PowerPoint presentation or a recorded video.
- A minimum of 24 hours prior to the (on-site or virtual) poster session's starting time, authors have to upload a presentation file containing their poster. During the upload, the author can select whether their live presentation poster file is visible only during their session (morning or afternoon for on-site poster authors, and entire day for virtual poster authors), or for the full conference week. The corresponding supplementary materials are available for a 2-month period for commenting and discussion.
The scheduled poster sessions will proceed as follows:
- On-site authors set up their poster in the poster hall in Vienna, at the assigned poster board number at their respective display time (time block 1 or 3). During their scheduled attendance time, on-site presenters stand next to their poster presenting and exchanging with on-site attendees. Presenters are welcome to continue the discussion beyond their scheduled attendance time, but should be mindful to take down their poster by 13:30 for AM sessions or 19:00 for PM sessions when clean-up commences. Any poster left hanging at this stage will be discarded by the conference assistants. Following the scheduled on-site poster presentations, authors should check their supplementary materials for any further discussions and questions that might come from virtual attendees, as they can post comments to the supplementary materials.
- Virtual authors are to join the Zoom meeting and unmute their microphone for their allocated presentation slot, once called by the session chairperson. During their presentation, they are to provide an overview of their poster and take questions from both virtual and on-site participants. The virtual poster presentations will be streamed for on-site participants in Vienna at “vPoster Spots” (transformed PICO spots), enabling real-time interaction between virtual and on-site participants. Virtual poster authors are required to upload their poster as a live presentation file, enabling participants to view their poster in detail through the session’s web page and on the PICO viewing screens for on-site participants. It is also recommended to continue the discussion by uploading supplementary materials, where comments can be added and answered at a later time.
- On-site attendees visit on-site posters in the on-site poster halls in Vienna. Virtual poster interaction can take place in one of two ways: by accessing the Zoom session remotely, through the link provided in the programme or through the on-site virtual poster session, which occurs every day during TB3 at an assigned PICO spot. During time block TB3, the PICO spots become “vPoster spots’, broadcasting the virtual poster sessions on the large screen. On-site attendees can listen to virtual poster presenters and interact with them by posing questions using the microphones provided. The session is moderated by an on-site chairperson. On-site attendees may also use the PICO viewing screens to browse through the uploaded live presentation files of the sessions taking place in the corresponding virtual poster hall.
- Virtual attendees access virtual poster sessions through Zoom, using the link provided in the programme. The virtual poster sessions will take place during time block 3, TB3 (14:00–15:45 CEST), each author receiving a designated presentation slot, as outlined by the session programme. Virtual participants are encouraged to take advantage of the Gather.Town platform to network and continue discussion following the session.
PICO presentations
All EGU26 PICO sessions will be available for participants in a hybrid format (virtual and on-site). They will be scheduled on a specific day during time blocks 1, 2, and 4 at a PICO spot in Vienna, following the schedule below:
EGU26 PICO schedule
| Time block (TB) |
Time (CEST) |
| TB1 |
08:30–10:15 |
| AM Coffee break |
10:15–10:45 |
| TB2 |
10:45–12:30 |
| Lunch |
12:30–14:00 |
| TB3 (virtual posters, no PICOs) |
14:00–15:45 |
| PM Coffee break |
15:45–16:15 |
| TB4 |
16:15–18:00 |
| Networking |
18:00–19:00 |
| Medal & Award lectures, evening events
|
19:00 & onward |
- The PICO spots provide a combination of a stage and audience area for a 2-minute summary of abstract introductions, together with a number of PICO screens for a longer and more detailed presentation of slides or other materials and discussions. PICO spots will also be provided with a Zoom meeting connection to allow virtual PICO presentation and attendance during the 2-minute introductory talks and to host discussions with virtual PICO authors.
- The abstracts of a PICO session are scheduled for a specific time and day. On-site PICO authors are assigned a PICO screen number on-site in Vienna. Virtual PICO authors are connected altogether to the big screen in the stage.
- Authors of PICO presentations are strongly recommended to upload supplementary materials for asynchronous discussion and possible revision during a 2-month period from 23 March to 31 May 2026. During this period of commenting and discussion, only registered attendees are granted access. Afterwards, supplementary materials are opened to the public through EGUsphere and distributed following the CC-BY License. The supplementary material of a PICO presentation can be the same as the presentation file, but does not have to be. Authors can choose if they wish to provide further information or even a recorded video.
- A minimum of 24 hours prior to the PICO session's starting time, authors have to upload their actual live PICO presentation file containing the slides for the 2-minute introductory abstract summary presentation, as well as the longer, detailed presentation. This full file is linked alongside the abstract on the session's web page. During upload, the author can select whether their live presentation file is visible to registered conference participants only during the session's scheduled time block(s) or for the full conference week. The corresponding supplementary materials are available for a 2-month period for commenting and discussion.
Scheduled PICO sessions will proceed as follows:
- On-site authors use the lectern at the stage at the PICO spot to present their previously uploaded live PICO 2-minute presentation file. On-site presenters will be able to move their own slides forward. This projection at the PICO spot's screen will be shared simultaneously in the Zoom meeting for virtual attendees. After all PICO presentations have been pitched, the on-site authors move to their assigned PICO viewing screen (according to their assigned number) at the PICO spot. The presentation file is automatically opened at the PICO viewing screen. On-site attendees will then be able to meet the authors on-site, ask questions, and discuss their longer format presentation slides. Following the scheduled on-site live PICO presentations, authors should check their supplementary materials for questions that may come from virtual attendees, which can only be posted as comments to the supplementary materials and discussed there.
- Virtual authors will use the provided Zoom meeting to give their 2-minute introductory presentation. The previously uploaded presentation files will be controlled by the conference assistant on-site at the PICO spot in Vienna. The presenters will unmute themselves to be heard within Zoom by virtual attendees, as well as by the on-site attendees in Vienna. After all PICO presentations have been pitched, the virtual authors will remain on Zoom for a moderated discussion, accepting questions from the on-site and virtual audience members. Further discussion can take place in the comments of the uploaded supplementary materials, which can be answered at a later time.
- On-site attendees will visit the PICO spot's stage area first, to follow the 2-minute introductory talks. Afterwards, they move on to the PICO viewing screens according to their interest. They can engage with the presentation files as these files automatically open on the assigned screens and ask questions to the on-site author directly. Alternatively, attendees may stay in the PICO stage area to interact and ask questions to the virtual PICO authors using a microphone that will be available, and following instructions of the on-site chairperson and the conference assistant. Further discussion or questions can take place on the uploaded supplementary materials, which can be answered at a later time.
- Virtual attendees engage with all 2-minute introductory presentations using the Zoom meeting operated from the PICO spot computer. Virtual attendees will have a side-by-side view of either on-site or virtual presenters and the presentation slides. Following the 2-minute presentations, virtual attendees stay in the Zoom meeting. They can then interact with both on-site and virtual attendees and other virtual PICO authors. A chairperson will moderate the discussions. Virtual attendees can ask questions to virtual presenters through the Zoom meeting connection, but they can only ask questions to on-site authors by posting a comment on their supplementary materials for discussion.